Paying of working hour reduction is done with new salary type code 1459 Working hour reduction compensation (automatic calculation). Salary type can be added from salary type register to salary slip. In order for the salary type to be visible, Working hour reduction functionality needs to be activated in Usage settings.
Salary type 1459 can only be added to salary slip if working hour reduction settings have been set on to employee in the Working time info tab.
Salary type 1459 has Additional row information where user can see how many working hour reduction hours / days are remaining and / or paid for a certain year. If employee has remaining working hour reduction in multiple years, it is possible to select the right year and then put the quantity of hours / days on the row they want to pay. Procountor suggests the oldest year with remaining working hour reduction free time. It’s not possible to pay more than what the remaining working hour reduction hours / days are.
If user wants to pay working hour reduction hours / days from different years in the same salary slip, each year needs to have own salary type row.
Choosing payment method
Salary type’s unit value comes from working hour reduction setting where it’s possible to select either Average hourly, Hourly or Monthly salary as basis to pay working hour reduction. Hourly and Monthly salary unit values are calculated from current slip so that values are always up to date.
Average hourly value is the value which is valid on the salary slip’s pay day. The value follows rules which are set in average hourly settings (base salary and threshold rules). When paying with hours it is possible to have up to five decimals in unit value and in quantity value. With days only whole and half hours are permitted with quantity value.
If in the Working hour reduction settings the payment method has been selected as monthly pay, Procountor adds Base salary deduction (salary type 1013) row automatically with salary type 1459 on the salary slip. If the year is changed in Additional row information, Procountor will automatically create a new base salary deduction row and the previous base salary deduction row needs to be deleted manually.
If in the Working hour reduction settings the payment method has been selected as Average hourly pay and the average hourly value is not set / calculated for the employee, or the average hourly start date is later than salary slip’s payday, salary type 1459's unit value is set to 0. In such case it should be checked if the start date is correct and if it's correct that average hourly hasn’t been set / calculated for the employee.
Correcting paid working hour reduction hours / days
Corrections made for Income register (Unjust enrichment and Recovery) are done the same way than for other salary types which are added from the salary type register. In Additional information it’s possible to see how many hours / days are still remaining and how many have been paid. It’s not possible to correct more hours / days than has been paid. Original salary slip with Working hour reduction hours / days need to have a Paid or Paid elsewhere status in order to be able to correct them on a new salary slip. Making corrections on a salary slip affects the values in Working time info view, there is no need to manually correct the values in the view. Only rows without row exception (Recovery / Unjust enrichment) are taken into account when calculating remaining working hour reduction values.
1459 Working hour reduction compensation (automatic calculation) salary type can't be used on salary data import file, or on salary base template. Neither can it currently be added on salary base, but this will be enabled in a future version update.