The Salary periods view (Management > Salary info (new) > Salary periods) is used to manage a company’s salary periods, which affect the calculation of holiday days and expedite the compilation of salary lists.
Editing salary periods
By default, the view opens for the current holiday year (holiday earnings year). If you want to edit another holiday year’s salary periods, you change the year by clicking the Change holiday year button. An example of the holiday year is Holiday year 2018, which begins on 1 April 2018 and ends on 31 March 2019.
You can form salary periods one period at a time by clicking the Add button. By default, the application displays for the period the name (year and month), begin and end date of the period, quarter holiday year, the number of working days the payment date and the payday, as well as the date of the salary list (the 15th day of the month). You can change the default values. Finally, click on the Save button.
The Create salary periods for the year automatically creates all salary periods for the holiday year (12 months) according to defaults. You can change the default values if you want. Finally, click on the Save button.
It is advisable to enter salary periods as full months, e.g. April 1, 2018, to April 30, 2018. The start and end dates of the salary period must belong to the same calendar month. The payment and payday may fall in different months. If the company uses hourly salaries as well as monthly salaries, you can change the salary list's period start and end dates, as long as they coincide with the original salary period, in the same month. If the salary period length is always exactly two weeks or one week, you cannot use predefined salary periods because the period will, sooner or later, fall in two different months.
If a salary is paid twice in a calendar month, which means that the first salary period always extends from the first day of each month to its 15th day, and the second period always from the 16th day to the last day, the periods can be entered in salary periods.
If you want to delete a salary period, first select the period and then click on the Delete button.
Defining the days in the salary periods
- The salary list date defines the date on which the calculation is entered in accounting.
- The payment date specifies the date on which the salary is paid from the company’s bank account.
- The system saves the date on which the payment is paid into the person’s bank account as the payday. The payday defines the month/year of the salary notifications and the report in which the salary is reported.
Use of salary periods
Salary periods are used when creating new salary lists. When you select the salary period first, the system automatically adds the salary period start and end dates, payment date, payday, amount of workdays and holiday year in the salary list.
The calculation of holiday days is yet to be implemented in Procountor’s new salary calculation section. This being the case, the calculation of holiday days should be carried out in another system. Unlike the old section for salary calculation, salary periods are not tied to the calculation of holiday days.