Myadvisor reporting tool is available as an additional service for accounting offices using Procountor.
In this article, you’ll find instructions for creating and saving reports in Myadvisor.
Before generating the first report for a customer company, the company’s settings need to be checked on Client Settings > Account Mapping view, which can be accessed by choosing option Client Settings in the menu found next to the customer’s name on Company list view.
Generating a report
A new report can be generated through Myadvisor’s front page. Reports can also be created through the New Report button found on Company list view.
First, choose the period for which you want to create the report. The report can be created for a certain month or quarter. If you want to create the report for a certain quarter, choose the last month of that quarter as the ending month in the report’s search criteria. Myadvisor will then fetch data from the chosen month and two previous months.
After setting up the report period, click on Generate and Myadvisor will fetch the data from Procountor’s interface. Fetching the data and generating the report can take some minutes. See for more information on the data fetched from Procountor to Myadvisor here.
Myadvisor always fetches the up-to-date data from Procountor, which means that reporting database doesn’t need to be updated in Procountor before creating a report in Myadvisor.
If Myadvisor generates an error notification when the report is being run, it’s usually because the user doesn’t have sufficient user rights in Procountor for running the report in Myadvisor.
The report consists of Cover Page, Executive Summary, Sales, Cash and Expenses sections. Sales receivables section will be implemented to Myadvisor later.
Parts of the report can be hidden if necessary, by clicking on the arrow button in front of the title.
Report text fields
The report’s text fields consist of Factual Narrative and Advisory Narrative fields, of which Advisory Narrative can be modified freely. Factual Narrative shows the current situation according to report figures while Advisory Narrative proposes measures to be taken or asks questions. Use a different advisory narrative button enables changing the advisory narrative shown on the report into another one. The advisory narrative generated by Myadvisor can also be edited or entirely replaced with a new one.
The report title can be edited in Cover Page section. By default, the title is Management Report. Also the customer company’s logo is shown on the cover page and the logo can be changed on Client Settings view, which can be accessed directly from the link in Cover Page section.
Executive Summary section shows summaries for business performance and position based on the chosen report period. This section doesn’t include a graph. The text in Advisory Narrative field can be edited or text can be added to the field as an addition to the text generated by Myadvisor.
Sales section shows a summary of revenue on the chosen report period, compares the cumulative revenue to previous year and lists the top customers by revenue.
The Cumulative Year-to-Date Revenue vs. Prior Year graph in Sales section can be edited by clicking on the explanation fields found below the graph. By clicking on a certain text, the column concerning that text can be hidden or shown.
Cash section shows a summary of cash flow development on the report period (Operating activities, Investing activities and Financing activities), cash balance trend of the last six months and compares the bank account balance to previous month’s balance.
Expenses section shows a summary of sales and operating expenses during the last six months, lists the top operating expenses on the report period and compares the business expenses to previous month’s expenses.
The Cost of Sales & Operating Expenses Summary graph on Expenses section can be edited by clicking on the explanation fields found below the graph. By clicking on a certain text, the data concerning that text can be hidden or shown.
Saving and printing the report
Once you’ve gone through all report sections, chosen the data you want include in the report and edited the advisory narratives, save the report by clicking on Save button found in the upper right corner of the report. After the report has been saved, it can be exported as a PDF file, or viewed later through Saved reports button in the upper right corner (or through Company List view).
A saved report can be edited, if necessary and reports can also be deleted individually from the trash can button found on the right hand ride of each saved report. By clicking on the report name, you can access the report’s editing view, where the report can be exported as a PDF file and saved.
Exporting the report in PDF generates a printable report that has a cover page, table of contents and each report section on their separate page.
The report is user-specific, which means other Myadvisor users who have added the same customer company in their own Myadvisor environment, will not be able to access the reports you have saved in Myadvisor.