The employer’s separate reports are discussed in the section Notifications > Incomes Register > Employer’s separate report.
The employer’s separate report is only used to report a sickness insurance premium or to pay withholding tax and a sickness insurance premium. The report creates a payment invoice and accounting page.
A user who creates the report should have user rights for Salaries, Travel and Expense invoices, Notifications and Income register certificate.
The Employer’s separate report view
The Employer’s separate report view can be used to create new reports and process previously created reports. The report can be edited, sent, paid, invalidated, or deleted.
Create report enables you to create a new employer’s separate report.
The Show details button opens more data fields next to the created reports.
The Hide details button takes you back to the previous view with less information.
Export button enables to the user to see the report in Excel, PDF and HTML format.
Creating a report
The Create report button creates the employer’s separate report on the basis of the salaries created. First, select the target year and month for which the report will be created. If no salaries have been calculated for the month, select Period of no wage payments.
The employer’s separate report is only used to report a sickness insurance premium and a note in case no salaries have been paid during the report target period. If deductions are made from the employer’s sickness insurance premium, the deduction should be entered in the field below the automatically invoiced sickness insurance premium.
The Valid pension policies -part says "Nothing to send" if the Employee's pension act contract is not mandatory to inform on the report. Normally, If the company has paid salaries during the month, stating the Employee's pension act contract is not mandatory on the report. Only if the "Period of no wage payments" -option has been chosen while creating the report, the Employee's pension act contract is shown on the report.
The company information entered in “Basic information” will be automatically filled in in the Payer field.
The company whose certificate is used will be automatically filled in in the Data sender field. If the person is using more than one certificate, you can select the certificate to use in Personal information and settings.
By default, the contact person will be the person who created the report. You can find their contact information in Personal information and settings.
After the sickness insurance premium reporting section, you can itemize the installments created for the employer’s separate report on the basis of the sickness insurance premium and pay pay-as-you-earn tax in the “Payment information” section.
Once you have checked the data and made the potential changes, you can save the report. After that, you can click Send report to submit it to the Incomes Register. Once the report has been submitted, the system will create a payment receipt and accounting page for it. Click Payment to directly go to the payment receipt and make the payment.
If the information on the employer’s separate report has already been reported in some other way, it can be marked reported by clicking Mark as reported elsewhere. This will create accounting and a payment receipt. You can click Payment to make a payment or mark it as “Paid elsewhere”.
Correcting the employer’s separate report
In a situation where a report containing incorrect information has not been submitted yet, you can delete it by clicking Delete and create a new report.
If a report needs to be corrected after it has been submitted, you can invalidate it by clicking Invalidate. After this, you can create a new report for the same target period.
Employer’s separate report payment receipt
After the separate report has been sent to Incomes register Procountor will create a payment receipt and accounting page from the health care insurance payment and withholding tax payment.
- The bank account into which the payment is paid can be set in Management > Accounting info > Tax information.
- The payment receipt can be copied from the PDF button.
When the replacement report is created, Procountor will create a separate payment receipt for the replacement report.
- Replacement report's payment receipt assumes that the previous report's payment receipt has been paid and the replacement payment receipt takes only the difference to the payment sum.
- If the Replacement report does not have anything to pay, the payment receipt is not created.
- If the Replacement report's payment receipt has something to pay the payment should be done in the Replacement report's payment receipt and the payment that has been transferred to precious report's payment receipt should be paid in that previous payment receipt.
- If the paid sum is smaller than the previous receipts payment sum and the previous payment has not been paid the whole payment should be done in the previous payment receipt.
- Change the payment sum to the right sum (previous - replacement sum) and pay it.
- Mark the rest of the payment as Paid elsewhere status.