When salaries have been calculated and controlled, salary slips can be sent to the employees in the Salary list view.
Sending salary slips
Salaries are sent after approving the salary list. The Salary list view has a Send slips button that can be used to send each salary slip on the list using the defined salary channels. Note! Just approving and/or paying a salary list does not send salary slips.
Defining salary channels
A salary channel can be defined on two different levels.
The strongest definition is the salary channel selected on the salary slip. Salary is thus sent to the employee through the channel that is shown in the salary slip information.
As default, the channel on the salary slip is imported from the employee’s salary information. It is a good idea to define the employee’s general salary channel in the salary information. However, the salary channel of an individual salary can be changed on the salary slip.
You can choose a salary channel in employees’ salary information individually by opening the employee’s information. In the employee register, you can also utilize the Edit salary information mass editing function for selecting the channel. With this function, you can select all employees to be edited from the employee register list and select a specific salary channel at once.
Three different channels can be selected for salary slips: Procountor Mini mobile application, email and mail. The channel “No sending” is also available, which means the salary slip is not sent at all. In addition to the actual salary channels, there is a fourth way to browse your salaries: logging in to Procountor. If you create a user ID and give the necessary user rights (for example, personnel role) for the employee, they can see their own salary slips by logging in to Procountor. It is always possible to see salary slips in Procountor regardless of the salary channel.
With GDPR, it is no longer recommended to use email to send salary information, which is why we have blocked email as a salary channel as default. If you want to send salary slips by email, you can allow this salary channel from Management > Company info > Usage settings > Salary channel > Allow email as a salary channel.
Salary channels Mail and Email
When you select Mail or Email as a salary channel, the salary slips will be sent to the employees either to the mailing address or email address defined in the person register (personal information).
Users of Procountor can also see their salary information with the Procountor Mini application.
The Salaries tab in the application is being tested by some users until the end of 2018: When the salary slip channel is email or mail, the salary can be seen in the Mini application. You can find more instructions related to Mini here.
Mini salaries will be available in the salary channel menu in early 2019. This selection sends the salary slips only to the Mini application and slips will no longer be sent in other formats.
Salary channel No sending
Salaries marked with the salary channel No sending are not sent from Procountor. The channel can be used e.g. when the employee has their own Procountor user IDs. For example, a user with the user role Personnel is able to create travel and expense invoices and browse their salary slips.