An accounting receipt is the form for the salary slip when the salary slip has been Approved. The formation of the accounting receipt as a part of the salary calculation process is presented in the figure below.
A separate accounting receipt is formed for each salary slip, containing the accounting entries of the payslip.
Switching to an accounting receipt
When the salary list has been approved, the invoice page can be switched to the accounting receipt of a payslip from the salary list by selecting the payslip row and clicking Go to > Accounting. Alternatively, the payslip can be switched to an accounting receipt directly by clicking Go to.
Accounting entries formed from pay slips can also be viewed through accounting reports. The salary slip must be at least in the Approved status in order to show on accounting reports. For example, the following accounting reports can be used to view salary accounting:
- Accounting >Reconciliation tools > Account inspection report
- Accounting > Accounting reports > Income statement or balance sheet > Drill from report down to accounting entries
- Accounting > Accounting reports > General ledger, Search criterion: Receipt types: Salaries
- Accounting > Accounting reports > General journal, Search criterion: Receipt types: Salaries
Accounting receipt info
Receipt title info
Receipt type (salary), receipt number, employee name and receipt status are shown in the title of the accounting page. Receipt number is formed automatically when the receipt is saved.
The employee’s name is shown in the Name field. Employee names are searched for in the person register.
The Receipt date is by default the accounting date issued for the salary list.
Please note that the accounting receipt is similar in all of the receipt types and the same data fields are shown on the accounting page of payslips and purchase invoices, for instance. Therefore, not all of the data fields visible in the accounting page are of relevance for salaries.
Receipt accounting entries
Accounting entries are automatically formed on the payslip accounting receipt based on the salary slip’s row info. The formation of payslip accounting entries can be defined in the usage settings, and the salary type accounting accounts can be changed in the Default salary postings view. More information on posting definitions can be found here.
Where necessary, changes can be made to automatic entries on the accounting page.
Salary dimensioning can be edited, i.e. cost accounting tracking data, by clicking Go to > Dimensions on the payslip. On the dimension page, the receipt or entry specific dimensions can be set for the payslip.
Dimensioning can be formed automatically on the payslip accounting page with the help of person register default dimensioning. When a default dimensioning is set for a person, the accounting entries of the payslip created for them are allocated to the default dimension. In that case, dimensioning concerns the entire payslip accounting receipt, i.e. all accounting entries of the receipt.