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Accounting reports

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Accounting reports view puts together the essential accounting reports. The following reports can be created in the view:

The previous links lead to manual pages for each report type. These pages include more thorough look into each report. This article focuses on the general functions of Accounting reports view that are common for all reports.

Accounting reports view is found in Reports > Accounting reports (or alternatively Accounting > Accounting reports).

 

Accounting_reports.PNG

Important information regarding the Accounting reports page: If the company has Procountor's New chart of accounts functionalities in use, then the Accounting reports page is in read only status. This means that any own report formulas cannot be modified and for example accounts added via the Chart of accounts (new) page will not be visible on reports on this Accounting reports page.

In those companies where the new chart of accounts functionalities are in use, a new Accounting reports (new) page is available. More information regarding the Accounting reports (new) page is available here: Accounting reports (new). The new default report formulas of Balance sheet and Income statement can be modified in Management > Accounting info > Default report formulas > Income statement and balance sheet.

The old Chart of accounts page an Accounting reports page will be removed at some point so we recommend switching to use the new pages as soon as possible.

 

Buttons in the upper section of the view

Search button searches for a report in accordance with given search criteria.

Clear button has two selections: Clear that deletes all given search conditions and Restore default search conditions that restores search conditions to default.

Report formulas button leads to Report formulas view.

 

My searches

My searches button has two selections: Save search and Delete search.

  • When doing recurring searches, My searches function can be utilized. This way it is not needed to set the precise search criteria again every time the report is searched for.
  • After search criteria for a report has been set, it can be saved by choosing Save search. The search is named in the Save search as window that opens. After the name is given, Continue button saves the search. It is recommended to save the search with a name that indicates also the report type.
  • After the search has been saved, a selection for it will appear under My searches The selection is named with the same name that was used to save the search.
  • Saved searches can be deleted with Delete search In this case, a window with a heading of Select saved search to delete is opened. The drop-down menu in the window is used to choose a search that is going to be deleted.

 

Update reporting database

Update reporting database button updates the data that is used on the reports.

  • Database used by the accounting reports is automatically updated every night. If it is needed to include newly created receipts or changes to existing receipts within the same day, the reporting database must be updated manually by pressing the button before creating a report.
  • The latest update time is shown under Last update heading in search criteria.
  • Same reporting database is also used with Account transaction matching report and Accounts and transactions report.

 

Search criteria

Accounting report type drop-down menu determines the type of the report. The following reports can be chosen:

When a certain report type is chosen, other search conditions will be updated to match the chosen report. More detailed instructions about creating each report are found from the links above.

New search criterion drop-down menu is used to add new search conditions for the report.

  • The chosen search criterion is added to search criteria with Kirjanpitoraportit_2.PNG button.
  • Added search conditions can be deleted with Kirjanpitoraportit_3.PNG button.

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