Accounting reports view puts together the essential accounting reports. The following reports can be created in the view:
- Income statement
- Balance sheet
- General journal
- General ledger
- Transactions by dimensions
- Income statement (before 2016 accounting law changes)
- Cash flow
- Ledger accounts
The previous links lead to manual pages for each report type. These pages include more thorough look into each report. This article focuses on the general functions of Accounting reports view that are common for all reports.
Accounting reports view is found in Reports > Accounting reports (or alternatively Accounting > Accounting reports).
Buttons in the upper section of the view
Search button searches for a report in accordance with given search criteria.
Clear button has two selections: Clear that deletes all given search conditions and Restore default search conditions that restores search conditions to default.
Report formulas button leads to Report formulas view.
My searches
My searches button has two selections: Save search and Delete search.
- When doing recurring searches, My searches function can be utilized. This way it is not needed to set the precise search criteria again every time the report is searched for.
- After search criteria for a report has been set, it can be saved by choosing Save search. The search is named in the Save search as window that opens. After the name is given, Continue button saves the search. It is recommended to save the search with a name that indicates also the report type.
- After the search has been saved, a selection for it will appear under My searches The selection is named with the same name that was used to save the search.
- Saved searches can be deleted with Delete search In this case, a window with a heading of Select saved search to delete is opened. The drop-down menu in the window is used to choose a search that is going to be deleted.
Update reporting database
Update reporting database button updates the data that is used on the reports.
- Database used by the accounting reports is automatically updated every night. If it is needed to include newly created receipts or changes to existing receipts within the same day, the reporting database must be updated manually by pressing the button before creating a report.
- The latest update time is shown under Last update heading in search criteria.
- Same reporting database is also used with Account transaction matching report and Accounts and transactions report.
Search criteria
Accounting report type drop-down menu determines the type of the report. The following reports can be chosen:
- Income statement
- Balance sheet
- General journal
- General ledger
- Transactions by dimensions
- Income statement (before 2016 accounting law changes)
- Cash flow
- Ledger accounts
When a certain report type is chosen, other search conditions will be updated to match the chosen report. More detailed instructions about creating each report are found from the links above.
New search criterion drop-down menu is used to add new search conditions for the report.
- The chosen search criterion is added to search criteria with
button. - Added search conditions can be deleted with
button.