In the Salary periods view you can manage the company's salary periods, which affect holiday calculation and speed up the creation of a payroll.
Edit salary periods
By default, the view opens for the current holiday year (holiday earning year). If you want to edit another holiday year’s salary periods, you change the year by clicking the Change holiday year button. An example of the holiday year is Holiday year 2010, which begins on 1 April 2010 and ends on 31 March 2011.
TheAdd button creates salary periods one at the time. The system creates a default period name (year and month), period start and end dates, quarter, holiday year, amount of workdays and payment date, pay day and salary list date (15 each month). You can change the default values. Finally, click the Save button. In the Times used column you can see how many salary lists have been created for the period.
The Create salary periods for the year automatically creates all salary periods for the holiday year according to defaults. You can change the default values if you want. Finally, click the Save button.
It is advisable to enter salary periods as full months, e.g. 1 to 30 April 2010. The start and end dates of the salary period must belong to the same calendar month. The payment date can be in a different month. If the company uses hourly salaries as well as monthly salaries, you can change the salary slip’s period start and end dates, as long as they coincide with the original salary period. If the salary period length is always exactly one week or two weeks, you cannot use predefined salary periods, because the period can range to two different months.
If you want to delete a salary period, first select the period and then click the Delete button.
The Change holiday year button opens a window, where you can select another holiday year from the drop-down menu.
Defining the days in the salary periods
- The salary list date defines the date of the salary slip in accounting
- The payment date specifies on which date the salary is paid from the company’s bank account
- In the Pay day field you should enter the date the payment arrives in the person’s bank account. The pay day defines the month/year of the salary notifications that the salary is reported in.
Use of salary periods
Salary periods are used when creating new salary slips. When you select the salary period first, the system automatically adds the salary period start and end dates, payment date, pay day, amount of workdays and holiday year in the salary slip. Salary periods are used in holiday rights calculation. You cannot use the holiday rights calculation if salary periods have not been defined or they are not used when creating salary slips. Only salary slips created using salary periods are included in the holiday rights calculation. To enable holiday rights calculation for a person, you must first enter the Holiday code in his/her salary info.
A new company can enter salary slips retroactively in Procountor, which enables them to be included in holiday rights calculation. You can view and edit the employees’ accumulated and used holidays in the Holiday rights view. Read the instructions on entering old salaries.