Travel calculator is used to automatically calculate the amount of domestic daily allowances from the traveling time. Other travel expenses can also be entered to the travel calculator. It should be noted that the travel calculator can be used only with domestic travel invoices – foreign travel invoices can be created with Procountor Mini instead.
Travel calculator is opened by clicking the Travel calculator button in the Travel invoice view. Travel invoice view is accessed through creating a travel invoice, in New > Travel or expense invoice.
After clicking the Travel calculator button, Insert travel info window opens:
Date and time for departure and return are entered to the first fields. Text entered to Destination and Travel purpose fields becomes visible to the travel invoice as row information that gives additional information about the travel.
If Pay meal allowance? selection is activated, the selection above it, Trip not eligible for daily allowance, becomes also automatically activated. If Does the trip include a free meal? selection is activated, the amount of daily allowances on the invoice is reduced by half.
Kilometre allowances and parking fees can also be entered to the travel calculator. If these expenses are included, they will be visible as their own rows on the invoice.
Activating Charge expenses from customer? selection adds a note with text “Charge travel invoices from customer” to the Notes field of the invoice.
When all information is given, it is time to click Continue button. The given information will be visible as separate rows in the Travel invoice view. Comment row shows the departure and return date of the trip.
One travel invoice can include information about several trips – travel calculator can be used many times within one travel invoice. A new row is added for a new trip by clicking Add specification button. After this, Travel calculator button opens the travel calculator for the newly created row.
Travel calculator can be set to open automatically every time a new travel invoice is created. This is done with Travel calculator use selection in Usage settings.