Using predefined verifier and approver lists, it is easy to assign a verifier and an approver to invoices. Purchase invoice approval circulation must have been enabled in Company information/Usage settings. The approval circulation for purchase invoices must be in use in Company information under Usage settings.
Verifier and approver lists are defined in the main menu under Management > Company information > Verifier lists. The lists can be used for assigning verifiers and approvers easily for suppliers and invoices. Verifier lists are used when a company has taken the purchase invoice approval circulation into use in Usage settings.
When new lists are added to verifier lists, they can be selected for individual invoices or business partners, in which case the list will be applied automatically to the invoices of the business partner in question.
If a verifier list is edited, the verifier and approver information will be changed for those business partners to whom the list has been applied. Changes will not be updated on old invoices but they will enter into force when a new invoice is created for a business partner.
If a user is removed from a company, the user in question will also be removed from verifier and approver lists.
Click the Add button to create a new empty verifier list. Enter a name for the list and select the number of verifiers and approvers from the drop-down list, within the limit of the maximum number set in the approval circulation settings.
You can use the Delete button to delete the verifier list you select. When you delete a list, the verifier and approver information is removed from business partners to whom the list has been applied.
You can change verifier and approver information for several suppliers, using the Edit multiple function in the business partner register.