This page describes methods for saving information from Procountor in the form of printed reports, for example in cases when information must be forwarded or the customer ends the use of the software.
All customer information entered in Procountor is preserved and backup-copied daily. The maintenance and backups of our servers is the responsibility of the Finnish hosting company DataCenter Finland Oy. DataCenter is a leading Finnish server hotel and IT service provider, with solid experience in demanding insurance, bank and telecommunication businesses, among others. DataCenter provides a secure and uninterruptible environment for Procountor’s service production.
All Procountor’s databases and files are backup-copied daily to a separate fire compartment and changing data is replicated continuously to a reserve server. Thus, users normally have no need to make own data backups from Procountor. However, it is possible that you may sometimes need to save information from Procountor somewhere else, e.g. if you need to process it in an environment without an Internet connection, submit information to someone without user rights, or when ending the use of Procountor.
You can get information on receipts and transactions from Procountor in different formats, which you can save on your own computer. Printouts in HTML format can be transferred to e.g. Excel or Word using the browser’s copy/paste function.
Invoices (including orders and journal receipts)
You can copy invoices and their attachments in PDF format in Receipt search using the right mouse button’s menu option Printable ZIP package. The function creates a ZIP package of the searched invoices, where each invoice is in PDF format.
You can copy the searched invoice information into Excel format using the options Brief export file and Extended export file in the same menu.
The Search result and VAT-specification option in the same menu exports invoice and VAT information to HTML format.
The printouts mentioned above can also be created in Receipt search using the Printable list button.
Accounting reports can be printed out in HTML, Excel or PDF formats by selecting the desired format from the Report format menu.
The archive information can be printed in PDF format by selecting the desired report and clicking Show.
The information in graphic reports can be exported in Excel or PDF format by clicking the print buttons in the top right corner of the reporting page.
The Business partner report lists the business partner information that can be printed out in HTML or Excel format by selecting the format from the Print format menu.
The Product register report exports the product information that can be exported in HTML or Excel format, when you select the desired format from the button after running the report.
Bank statements and reference payments
You can print Bank statements in PDF format in Payment reports section using the button Search bank statement. In the report, the Printable ZIP package button creates a ZIP package of all searched bank statements on the list, where each bank statement is in PDF format.
You can get the reference payments in Excel format using the Reference payment report in Payment reports. The report’s Excel button creates an Excel worksheet of the searched reference payments.
You can get salary lists in HTML format using the Salary list page’s Salary list button. All salary slips in the salary list can be exported to PDF format in the ZIP package, when you right-click in the Salary list page and select option Printable ZIP package.
You can also print out employee salary basic information in HTML format in the Employee report.
You can print monthly VAT and employers’ contribution notifications in HTML or PDF format by selecting the notification and clicking View and when the notification is shown by clicking In printable format.
Pension insurance reports in HTML format
You can get the annual report Specification by employee in PDF format in the ZIP package in the Specification by employee view by clicking the Printable ZIP package button or right-clicking and selecting the Printable ZIP package function. Note! The printouts are not valid for sending to the tax administration.
The annual salary summary for the employee can be printed out in PDF format using the View button.