This page contains instructions on saving open sales and purchase ledgers in the program.
Saving open sales and purchase ledgers:
- Sales and purchase invoices
- Wages, salaries, and travel invoices
Sales and purchase invoices
The sales and purchase invoices that are open at the time of adoption of Procountor can be saved in the program in two ways: as balances or by invoice. Open invoices should be saved in the program individually, since this will result in having sales and purchase ledgers from one system only. However, this method is more time-consuming than importing the information as balances.
If you wish to import open invoices from a previous system to Procountor as balances,
- please remember to use different accounts, e.g. 2870 for accounts payable and 1701 for accounts receivable, so that the imported invoices will be easy to distinguish from purchase and sales invoices created in Procountor, i.e. from 2880 Payment transaction account and 1700 Accounts receivable.
- Balances can be imported to Procountor either on a journal receipt or using the import accounting information function.
If you want to import all open invoices to Procountor
- Save all invoices that are open at the time of adoption into the program.
- Please remember to save sales invoices with their reference numbers, so that received reference payments will automatically be allocated to the correct invoices.
- If the imported invoices include paid invoices, set their status as Marked paid.
- The Marked paid status can be set for sales invoices by entering the correct payment date on the page that opens when you click on the Special situations button on the sales invoice.
- The Marked paid status can be given to paid purchase invoices in the Payment view.
- Note! Procountor always opens accounting pages in the background for open invoices.
- Purchase invoices are directed to account 2880 Payment transaction account.
- Sales invoices are directed to account 1700 Accounts receivable.
- Remember to adjust the accounts to zero after creating invoices.
Wages, salaries, and travel invoices
You need to save the information from the year’s entries such as salaries and travel invoices by employee in order to be able to create annual summary notifications using Procountor.
- If you start using the program in the middle of the year, create a single salary slip and single travel invoice for each employee and compile the entries accumulated since the beginning of the year into these, either by month or as a summary.
- Additional information on entering salary slips retroactively.
- Travel invoices and bills of charges must be entered by employee in order to ensure that the information will be correctly transferred to the annual summary notifications.
- Set the status of paid salaries and travel invoices as Marked paid.
- Note! Procountor always opens accounting pages in the background for salaries and travel invoices.
- Remember to adjust the accounts to zero after creating salaries and travel invoices.