Online shops enable the fully automated viewing, ordering and paying for products by customers. The logistics related to the shop are also frequently automated to a certain degree.This makes operating online shops very cost-effective.Online shops are nevertheless typified by a multitude of small sales transactions, so a significant portion of the benefits of automation is lost in saving accounting information. Sales can alternatively be entered as a lump sum, which requires manual work and reduces the accuracy of sales and financial tracking.For the resolution of these issues, an online shop interface has been built into Procountor financial administration software. The interface automates the accounting related to operating an online shop.
From orders to invoices
Procountor’s online shop interface integrates your online shop with financial administration. Through the interface, the online shop software transfers orders automatically to Procountor.The orders generate sales invoices in the invoicing company’s Procountor environment, and the invoices can then be processed further using the efficient tools in Procountor.Accounting is generated automatically for the invoices linked to the orders.You can send invoices by mail or as e-invoices to customers flexibly through Procountor, or you can simply use the invoices for sales ledger tracking and as accounting receipts.The online shop interface not only facilitates invoicing and automates accounting, it also generates detailed customer and product-specific tracking data without manual saving steps.
A flexible solution
The online shop interface enables the flexible integration of online shops with financial administration and supports customer-specific processes.Customers can pay for their online purchases directly through their online bank, with a credit card, or they can be invoiced by mail or electronically.Customer, payment method and potential invoice information is transferred from the online shop to Procountor in a single set of export data.You can also send invoices automatically through Procountor by mail or e-mail or as e-invoices.Whether the customer pays through the online bank or is invoiced, the reference payments linked to sales transactions are automatically allocated from the bank statements.Credit card sales, on the other hand, are directly logged as paid in Procountor.
The online shop interface enables the accurate transfer of order information into Procountor.Orders can be transferred into the financial administration software either directly as sales invoices or first as sales orders, which are then processed further before being converted into sales invoices.
Automatic sales and purchase ledgers and accounting
The product rows in the order are transferred into Procountor as invoice rows, which makes the tracking of online sales easy.Invoices imported through the online shop interface will automatically be allocated to the customer and product registers in Procountor.For new customers and products, the data transfer can be parametrised to automatically create the new customers and/or products in the appropriate registers, thus keeping customer and product registers constantly up to date.Accounting based on posting defaults is generated automatically for all invoices imported through the online shop interface.In the export file, you can also import information on the account, dimension and item used for each invoice row. This enables such a detailed level of automated accounting that manual modifications will only be required in exceptional cases.
Implementation of the connection
The Procountor software running in the background will be invisible to customers, as no visible changes to the online shop are required and the interface operates smoothly with third-party online shop software.The online shop interface is already implemented in several online shop solutions.The interface can also be integrated with new online shop software. Data transfer through the interface is implemented with widely used message formats and technologies, which makes linking Procountor to various online shop software easy.We will deliver the online shop interface’s technical documentation on request.More information on the online shop interface and its implementation is available from Procountor’s customer service at firstname.lastname@example.org.