On the Bank statement focusing view, you can browse open invoices and bank statement transactions to look for invoices that have not been automatically allocated the status of Paid.
You can look for bank statement transactions corresponding to all open invoices through the Search function, by clicking on the More actions button and selecting the Bank statement focusing option.To activate your selection, you must first find the invoices to be allocated by choosing Search open invoices in the Search function. Then, click on More actions > Bank statement focusing.
In the view that opens, you can specify the search criteria for bank statement transactions, i.e. the time period, bank account number and transaction type (withdrawals/deposits).You can also choose to view all bank accounts and both withdrawals and transactions.Clicking on the Search button updates the information at the bottom of the view according to the search criteria.
You can process purchase, sales, travel and expense invoices, as well as VAT payments and employer’s contributions in the Bank statement focusing view.When you open the view, the invoices selected for viewing will be listed in Search open invoices at the top, and all bank statement transactions from the previous month at the bottom.
Bank statement transactions and open invoices are allocated to each other by selecting the desired invoice from the upper list and the related bank statement transaction from the lower list.Activate the invoice/transaction pair by clicking on both, followed by clicking on Focus.Clicking on the Focus button will allocate the selected invoice and bank statement transaction to each other and set the invoice status as Marked paid.
Bank statement focusing therefore signs open invoices off the sales ledger but does not make any accounting entries.For example, in cases where an invoice was paid without a bank reference code and is allocated to a payment through Bank statement focusing, you should adjust the accounting entries on the bank statement’s accounting page.
When a payment is entered on the bank statement, it is posted by default to account 1990 Payments in transit and balancing difference. Since the payment has no bank reference code, no reversing entry will exist in the reference payment specifications. The default posting of 1990 on the bank statement’s accounting page will therefore be changed to 1700 Accounts receivable. This will then set off the sales invoice entry in accounts receivable.
Note! You can also allocate received payments to purchase invoices through Bank statement focusing in situations in which the sum credited for the purchase invoice will be returned.
Buttons in the view
Clicking on the Search button updates the bank statement transactions at the bottom of the view in accordance with the search criteria.
Clicking on the Focus button will allocate the selected invoice and bank statement transaction to each other.
Clicking on the Invoice button will open the details of the selected invoice (not available for VAT payments and employer’s contributions).Also sales invoices can be assigned the status of Marked paid through this function.Click on the Special situations button in the Sales invoice details view.Enter the payment date and select the Payment method (e.g. bank statement) on the page that opens. Change the paid sum, if necessary, and enter a Transaction description.
Clicking on the Payment button will open the invoices’ Payment view (not available for sales invoices).Through this function, you can also mark non-sales invoices as paid or verify payment transactions allocated to the invoice.Change the payment date and paid sum in the Payment view, if necessary.Mark the invoice as paid by clicking on the Mark as paid elsewhere button.
Clicking on the Accounting button will open the accounting page of the selected invoice or bank statement.After clicking on the button, the program will ask which accounting page you would like to view.If the transaction is on a currency account, you must always edit the bank statement’s accounting page, since the sum of the transaction created by Procountor will be equal to that of the currency transaction, but only in euros.
Clicking on the To reference payments button will open the Bank statements and reference payments page, on which you can view the reference payments.
Clicking on the Bank statement button will open the Bank statements and reference payments page, on which you can view the bank statements.
Clicking on the Delete row button will remove the selected invoice from the list.
Note! If an arrived payment without a reference to an invoice appears in the bank statement, you can allocate that transaction to the invoice in Bank statement focusing. You can also set the invoice status to Paid elsewhere using the Special situations option on the sales invoice, if you only want to remove it from accounts receivable.