The Tax return for self-assessed taxes is used to report value-added taxes and other self-assessed taxes to the tax authority. Tax returns are generated in Notifications > Tax return for self-assessed taxes.
General information on tax return for self-assessed taxes
Tax returns can be sent electronically through Procountor. Sending requires personal Katso credentials and the right to sign the company name or authorisation from a person who has that right. Accounting offices, for example, require authorization from their customers. The Katso credentials are equal to a signature on electronically submitted self-assessed tax returns.
When reporting returns electronically, self-assessed tax returns that are filed monthly or quarterly must arrive at the Tax Administration no later than the 12th day of the month in which the tax for the targeted period must by law be declared. If that deadline happens to fall on a Saturday or on a Sunday or holiday, the tax return must arrive the following weekday.
The tax returns sent through Procountor can be viewed in MyTax e-service.
Value added tax is submitted in periods of one, three, or twelve months and other self-assessed taxes in one or three-month periods, depending on the tax period of the company. If any information on the already reported period changes, a replacement return has to be generated and sent.
The same tax return can include both value-added tax information as well as self-assessed taxes, if both have the same due date.
After the deployment of Incomes Register on January 1, 2019, Employer’s contributions are no longer reported on the Tax return for self-assessed taxes. Instead, these are now submitted on the Employer’s separate report, in Notifications > Incomes register > Employer’s separate report. However, this report still creates a receipt in Procountor that has Self-assessed taxes as its receipt type.
Creating the tax return
Before creating tax returns for self-assessed taxes, tax period lengths and payment information needs to be entered in Management > Accounting info > Tax information.
Please note that the period length cannot be changed mid-year from a shorter to a longer period if tax returns have already sent from Procountor, because after this the correct information can no longer be correctly retrieved onto the tax returns. Changing the period length should therefore always be done at the turn of the year.
Once tax information have been filled out, tax return for self-assessed taxes can be generated.
Tax returns are created in Notifications > Tax return for self-assessed taxes.
1. The notification year is selected from the drop-down menu in the search criteria. After selecting the year, click Create notification at the top of the page.
2. A new window opens (Phase 1) where you can choose what information you want to include on the report. You have an option to include value-added tax, other self-assessed taxes, or both. After ticking the necessary boxes, click Continue.
3. Clicking Continue opens a window (Phase 2) where the target moth is selected. The program will automatically suggest a target moth, but this can be changed using the Next and Previous buttons. Please note, that notification periods where the due date is on a closed tracking period can't be chosen for the tax return.
When reporting several types of taxes (VAT and other self-assessed taxes) at once, the notification periods are tied in a way that their due dates must always match. After selecting the notification period, click the Continue button.
4. If the value-added taxes have not been selected on the report, the notification will form after this phase. If the value-added taxes have been selected on the notification, the opening window (Phase 3) allows you to choose which VAT summaries are included on the tax return.
VAT summaries from the target period of the notification or an earlier period can be selected on the notification. The VAT summary can be created or updated in phase 3 by selecting option Create/Update VAT summary, if it hasn't been created in Accounting > VAT summary. Finally, click the Continue button to form the notification based on the selections.
When generating the tax return for self-assessed taxes, Procountor automatically retrieves VAT information from VAT summaries dated to the target period.
- If no VAT bearing transactions or salary payments have occurred during the target period, select Period of no VAT activity in the Additional information field.
- The details of other self-assessed taxes and certain other information can be entered manually.
- The sum to be paid is calculated automatically from the input information and is displayed at the bottom of the tax return view in the Payment info section's Total taxes to be paid field.
- If you wish to pay other taxes/penal interest with the tax return for self-assessed taxes, or to make use of compensatory interest/tax rebate, this information can be filled out at the bottom of the tax return view. Payment information will not be forwarded to the tax authorities, only used for calculating the sum to be paid.
5. The tax return is saved by clicking Save. Saved tax returns can be invalidated by clicking Invalidate at the top of the page. The Invalidate button is active if the tax return has not been sent or paid yet.
The entries related to VAT information can be retrieved by clicking on the Search information button, which makes it easier to verify the chain of entries.
Search all Transactions button displays a summary report of the entries included in the figures on the tax return for self-assessed taxes.
Preview button allows you to view the tax return in HTML or PDF format. The payment information for self-assessed taxes' tax returns is shown in the lower part of the preview file.
Self-assessed taxes are transferred to the Tax return for self-assessed taxes according to the used VAT statuses and VAT percentages. More on the VAT processing in Procountor can be found here.
Approving and sending the tax return
When the information on the tax return for self-assessed taxes has been verified to be correct and the return has been saved, it can be approved by clicking on the Approve button. Accounting is generated automatically for the approved tax return. Once the tax return has been approved, it can be paid and sent to the Tax Administration.
The notification is sent straight from Procountor to the Tax Administration using the Katso credentials. To send the notification, the user must have their personal Katso credentials and the necessary authorisation for sending the tax return of the company in question.
The notification is sent by clicking on the Send button. The button is active only on approved notifications that have not been invalidated or already sent. Every tax return notification sent from Procountor is given their own unique archive identification number (generated at Tax Administration's end), and this can be seen in the Archive ID field in the Tax return for self-assessed taxes view.
Clicking on the Send button sends the information to the ilmoitin.fi tax returns service for verification. After this, the Tax Administration’s service confirms either a successful or unsuccessful login. Confirm the return by clicking the Continue button. The identification is valid for 10 minutes after a successful login, and more than one tax return for self-assessed taxes can be sent during this time.
If the return has been sent the Tax Administration outside of the program, for example through the MyTax e-service, the notification can be marked as sent by clicking the Mark as sent button at the top of the page. This marks the tax return as Sent. If the notification has been marked as sent with the Mark as sent button, the Archive ID field on the Tax return for self-assessed taxes front page will be blank. Please note that when the notification has been marked as sent, the procedure can no longer be cancelled.
Paying the tax returns
The tax returns are paid through the Payment view (accessed by clicking Payment at the top of the page), using the Pay button.
The Pay button will be active only if the return has a valid status for payment and the payable sum is greater than zero (this means returns containing only deductible VAT cannot be paid). More information on payments can be found here.
Inspecting the generated tax return
Generated tax returns can be viewed by clicking on the Show report button at the top of Tax returns for self-assessed taxes view. The report contains the following information:
- VAT period of the return.
- VAT summaries included on the tax return.
- Any correcting tax returns generated in Procountor for the same target period after the original notification was generated.
- Sum, the creator, the creating date and due date.
- Status of the return and sending information.
The Notification year drop-down menu allows you to choose the year to be inspected. Clicking the notification number opens up that particular notification.
Making corrections using a new tax return
If information reported on a previously submitted tax return for self-assessed taxes need to be corrected, corrections must be made with a Replacement report. The replacement report is used to report all the information again correctly.
However, if VAT and other self-accessed taxes have been reported on the same return, but only the VAT information needs to be corrected, only VAT information should be included on the new tax return for self-assessed taxes.
Tax returns for self-assessed taxes with the corrections are created, approved, sent and paid in the same way as regular self-assessed taxes' tax returns. The sum for payment in Procountor is only the difference between the previously indicated sum and the sum stated in the new tax return.
When generating a report for a target period that has already been reported, Procountor shows a notification that a tax return for the period in question has already been sent.
Replacement reports must have a reason for the correction. Choose the reason by ticking the correct box on the report.
- Except for Other Self-assessed taxes
Replacement report's payment receipt
When the replacement report is created, Procountor will create a separate payment receipt for the replacement report.
- Replacement report's payment receipt assumes that the previous report's payment receipt has been paid and the replacement payment receipt takes only the difference to the payment sum.
- If the Replacement report does not have anything to pay, the payment receipt is not created.
- If the Replacement report's payment receipt has something to pay the payment should be done in the Replacement report's payment receipt and the payment that has been transferred to precious report's payment receipt should be paid in that previous payment receipt.
- If the paid sum is smaller than the previous receipts payment sum and the previous payment has not been paid the whole payment should be done in the previous payment receipt.
- Change the payment sum to the right sum (previous - replacement sum) and pay it.
- Mark the rest of the payment as Paid elsewhere status.
Procedure for correcting a slight error
Tax Administration has determined a separate process for for correcting slight errors in tax return for self-assessed taxes. This means that slighter errors don't need to be corrected on the original notification period, but corrections can instead be included on the tax return of the tax period following the period during which the error was detected.
According to Tax Administration, a slight error does not exceed 500 euros per tax period and has little or no economic impact.
If necessary, please contact Tax Administration for more information.
In Procountor, a slight error in the VAT details can be corrected by making a new VAT summary, which will then be included in the tax return of self-assessed taxes for the following (or later) month. For example, a new VAT summary for January could be included in February's tax return for self-assessed taxes.
For other self-assessed taxes, correcting information must be filled in manually on a new, replacement Tax return for self-assessed taxes report.