On the Default postings for reference payments view, it is possible to define default posting rules for reference payments departing from Procountor default posting rules. The posting rules can be set to concern all bank accounts, or they can be account specific. The rules can also be set to concern references or payers. Default VAT% and VAT status can be set to the postings. As a default, in Procountor, the reference payments (receivables) are automatically posted (1990/1700) per Payments in transit and balancing entries an Accounts receivable.
The Default postings for reference payments view can be accessed by choosing Management > Accounting info > Posting defaults > Default postings for reference payments.
The buttons of the view
- The button saves the posting rules.
- The button adds a new posting rule.
- The button deletes the selected posting rule.
Change bookkeeping account
- The button opens the Account list window, in which the account can be selected for the posting rule.
- The button opens a window, where default dimensions can be added to the posting rules.
- The button exports the posting rules to a HTML file.
Change counter-entry account
- The button opens a window in which the counter-entry account can be selected.
Columns of the view
Columns of the Default postings for reference payments section
- An order number is automatically generated for the posting rule in the Order number column when the rule is saved.
- The order numbers define the order, in which the rules with the same Entry description are managed.
- After the rules are saved, the order of the rules can be changed by using the Move up and Move down functions accessible through the right mouse button.
- If the same entry description has several posting rules, the rules concerning the recipient’s / payer’s name should be saved with a smaller order number than the rules including only the entry description.
- Rule’s name can be saved in a free-form to the field. The field can also be left empty.
- The column shows the entry description, i.e. the service code. The info in the column shows through which service or how the transaction was entered at the bank. The entry explanation for reference payments is 705 reference payment service, which cannot be changed.
- The column indicates whether the transaction is a withdrawal or deposit. This view is used to process reference payments, which are always deposits, so this data item cannot be changed.
- The bank account to which the posting rule applies can be selected from the drop-down menu. If the field is left empty, the rule will be processed for every bank account.
- The Name field on the bank statement can be entered to the Receiver/Payer field, if the rule is set based on a specific receiver or payer. The text does not need to be in the exactly same form as on the bank statement, but it must be found from the bank statement. For example, if the Name field on the bank statement contains the text Procountor International Ltd, it is adequate to write Procountor into the Receiver/Payer field.
- The domestic reference number or RF reference number can be entered to the column. Procountor verifies the reference when saving the rule.
Post to account
- The field contains the accounting account saved for the posting rule. This data item is entered in the field by clicking on the Change account button when the desired row is active.
- The VAT rate for posting transactions from the bank statement can be selected from the drop-down menu.
- The VAT status for posting transactions from the bank statement can be selected from the drop-down menu.
Columns of Reverse account section
- The column contains the bank account numbers specified in Management.
- The column shows the bank’s BIC code.
Post to counter-entry account
- The field contains the account saved for the posting rule. This data item is entered in the field by clicking on the Change account button when the desired row is active.
An example: Usage of default postings for reference payments
1. In the picture above, the first rule specifies the following postings:
- Bank statement 1910/1990 Reference payments 1990/1730
2. According to the second rule, reference payments to a certain account are posted to a different account as follows:
- Bank statement 1910/1991 Reference payments 1991/1760
Different counter-entry accounts can be selected for each bank account. The same default posting should be selected in the bank statement posting rules by selecting the same default account for entry explanation 705 reference payment service as for the bank reference codes.