These instructions describe how to disable the email salary channel in the environment\u2019s usage settings. You will also learn how disabling the email salary channel affects salary slips with different statuses.
Disabling email as a salary channel
You can disable the use of email as a salary channel in your environment in Management > Company info > Usage settings. You can disable the setting by clearing the selection in Enable email as a channel for delivering salary slips.
If email as a salary channel is disallowed, it will be removed from the salary channel options in your environment and cannot be used for sending salary slips.
It is recommended to make changes to the email salary channel settings when the salaries of the previous period have been processed and before the calculation of salaries for the next period has started.
If you do not allow email to be used as a salary channel, Procountor will notify you if an employee has selected email as their salary channel. You can export the employee list to an Excel file by clicking the Open button. The Employee info button will take you directly to the Employee info view, where you can make the necessary changes to the salary channel information.
The fastest way to change the salary channel is to select the appropriate salary channel in the Change salary channel drop-down menu and click on the Save button.
- If you choose the Mail option, the employee will receive the salary slip by mail.
- If you choose the No sending option, the employee can view their own salary slip directly in Procountor, if they have been granted the user rights associated with the Personnel user role for the environment. You can also assign the Personnel user role to employees in the Ledger environments for no extra charge.
If the employee’s address information is incomplete in the Person register, there is a red exclamation mark in front of the Save button, and the Mail salary channel is not available in the drop-down menu options. In this case, complete the employee’s address information in the Person register to activate the Mail option.
If you enable the email salary channel again in the Company’s Usage settings, an information window will open with further information on the EU General Data Protection Regulation and the data controller’s responsibilities, as well as a reminder of the option to grant employees the user rights associated with the Personnel user role for Procountor, which will allow them to view their salary lists directly in Procountor.